Privacy Policy
Last Updated: October 18, 2025
Perception 2025 Organizing Committee ("we," "us," "our") is committed to protecting the privacy of participants and visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.
1. Information We Collect
1.1 Personal Information
When you register for Perception 2025, we collect:
- Full name
- Email address
- Phone number
- Educational institution details
- Age and date of birth (if applicable)
- Team member information (for team events)
- Emergency contact information
- Payment and transaction details
- Any other information you provide during registration
1.2 Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address
- Browser type and version
- Device information
- Pages visited and time spent
- Referring website addresses
- Cookies and similar tracking technologies
2. How We Use Your Information
We use collected information for:
- Processing event registration and payment
- Communicating event details, updates, and schedules
- Managing event logistics and participant coordination
- Verifying participant eligibility and credentials
- Sending certificates, confirmations, and event materials
- Improving event experience and website functionality
- Complying with legal obligations
- Marketing future events (with consent)
- Creating event photo/video compilations
3. Information Sharing and Disclosure
3.1 Third-Party Service Providers
We share information with trusted third parties who assist in:
- Payment processing (Cashfree Payment Gateway)
- Email communications
- Website hosting and management
- Event management platforms
These providers are contractually obligated to maintain confidentiality and use information only for specified purposes.
3.2 Legal Requirements
We may disclose information when required by law, court order, or government regulation, or to protect rights, property, and safety.
3.3 Event Partners and Sponsors
With your consent, we may share limited information with event sponsors and partners for promotional purposes.
3.4 No Sale of Data
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Data Security
We implement appropriate technical and organizational measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.
5. Data Retention
We retain personal information for as long as necessary to:
- Fulfill the purposes outlined in this policy
- Comply with legal, accounting, or reporting requirements
- Resolve disputes and enforce agreements
Event-related data is typically retained for 2-3 years after the event concludes.
6. Your Rights
You have the right to:
- Access your personal information
- Request correction of inaccurate data
- Request deletion of your data (subject to legal obligations)
- Withdraw consent for marketing communications
- Object to data processing in certain circumstances
To exercise these rights, contact us at ashutoshbadapanda15@gmail.com.
7. Cookies and Tracking
Our website uses cookies to enhance user experience. You can control cookie preferences through your browser settings, though some features may not function properly if cookies are disabled.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
9. Children's Privacy
Perception 2025 is not intended for children under 13. If participants are minors (under 18), parental consent is required. We do not knowingly collect information from children under 13 without parental consent.
10. Photography and Media
By participating in Perception 2025, you consent to being photographed or recorded. These materials may be used for:
- Event documentation
- Promotional materials for future events
- Social media and website content
- Marketing and publicity purposes
If you object to being photographed, please notify event staff on-site.
11. Changes to Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on our website with an updated "Last Updated" date. Continued use of our services after changes constitutes acceptance.
12. International Data Transfers
Your information may be transferred and processed in locations outside your country of residence. By using our services, you consent to such transfers.
13. Consent
By registering for Perception 2025 and using our website, you consent to the collection and use of information as described in this Privacy Policy.
14. Contact Information
For questions, concerns, or requests regarding this Privacy Policy or your personal information, contact:
Perception 2025 Organizing Committee
Email: ashutoshbadapanda15@gmail.com
Phone: 9439447099
Address: Odisha University of Technology and Research, Bhubaneswar, Odisha